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In the digital era, businesses thrive on their ability to understand and cater to their customers’ needs effectively. This understanding is made possible through efficient data management, a crucial need for organizations aiming to collect, store, and utilize customer data to drive success. 

Picture a scenario where every interaction, every purchase, and every preference of a customer is seamlessly integrated into a single platform, enabling businesses to enhance customer experiences, boost sales, and gain a competitive edge. The results would be astoundingly helpful. The process, however, would take some work due to the large volume of data collected and disseminated. 

So how do organizations manage this influx of data to build the overview and understanding they need? There are two main approaches: real-time data processing and batch data processing. Both have value and merit for different reasons. Here’s where we see both real-time and batch processing—especially for customer data in CRM systems—coming into play.

What’s the Difference?

Historically the more traditional approach for data integration, batch processing involves aggregating data over a specific period and then updating a system (such as a CRM) in bulk at scheduled intervals. Depending on the volume of data, the latency can be minutes, hours, or even days. This may not sound ideal when compared to the millisecond to second-long latency of real-time data processing, but batch processing does offer its own set of advantages, particularly in managing large volumes of data. It reduces the strain on system resources and allows for more controlled updates, ensuring data integrity and accuracy. 

Batch processing is still widely used today to accommodate legacy systems that remain integral components of the data ecosystem. It is also ideal for use with items that do not need to be analyzed immediately, such as an index of all company documents stored on the infrastructure, data that will be archived and accessed only periodically for historical purposes. 

On the flip side, real-time sync for something such as CRM data management is akin to having a live feed of customer interactions constantly updating and reflecting the latest information instantaneously. This means that every interaction, whether it’s an email opened, a purchase made, or a support ticket raised, is immediately reflected in the CRM system. This enables businesses to respond promptly to customer queries, personalize experiences, and make informed decisions based on the most recent data available. In a world where getting results as fast as possible is crucial for business operations, real-time data syncing is a valuable resource. 

Real-Time Sync That Adds Collaboration and Visibility

Now that you know the difference between real-time and batch sync, imagine that every interaction, whether it’s an email conversation, file, or meeting invitation, is seamlessly integrated into your CRM system in real-time, visible to all relevant stakeholders. Where users can upload information in real time as they receive it, or set automated processes to pull in email chains by thread or by address. What kind of collaboration and visibility could that kind of instantaneous data processing do for your CRM—and for your business? 

This is where ExtendSync Outlook or Google Workspace for NetSuite CRM comes into play. By synchronizing communication data directly into NetSuite from within your inbox, ExtendSync ensures that everyone from sales reps to support teams has access to the latest customer information, fostering collaboration and enhancing customer service even when team members are on vacation or unavailable.

ExtendInsights for NetSuite, on the other hand, takes efficiency a step further by enabling real-time and batch data processing sync seamlessly within the familiar interface of Excel. This means that creating and updating NetSuite records can be done directly within Excel, leveraging either the power of real-time updates or batch processing, depending on the organization’s needs. This not only streamlines data entry processes, but also ensures data accuracy and consistency across the board.

Empower Efficiency with CloudExtend

The discourse surrounding real-time versus batch processing sync in CRM data management emphasizes not a binary choice but a strategic fusion of both methodologies to align with the dynamic demands of contemporary businesses. Through platforms like CloudExtend, organizations can adeptly utilize the strengths of real-time updates and batch processing sync, thereby propelling efficiency, fostering collaboration, and ultimately elevating customer satisfaction to unprecedented levels.

Find out how Presco Hire uses ExtendSync’s one-click record updates and Autopilot to eliminate communication silos by providing the right information in the right place at the right time. 

Ready to give CloudExtend email integration a try? Get started now with a FREE two-week trial, no credit card required.